We are looking for an Administrative Assistant to join us. Reporting to the Administration Manager, you will be required to provide analytical and specialized administrative support to relieve executive, administrative, and line and staff managers of complex details and advanced administrative duties.
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Job Responsibilities:

Provide administrative support to department. Duties includes:
- Manage calendars for stakeholders i.e., Directors, Managers
- Set up meetings, secure of booking rooms, Minutes taking at weekly Department meeting, generate slides and reports
- Coordinate and assist in travel arrangements. Include making flight, hotel, visa and car arrangements.
Assist to process T&E claim via Concur
Performance shopping cart for department
Manage MS Teams Site for department
Real time update of Department Organization Chart and SOP in sharepoint
Maintain and update of Management Movement Chart
Support visitors in town, work with manager on agenda, set up meeting, arrangement transportation and meals arrangement.
Tracking of department training progress
Manage department stationery, printer machine, department cabinet key and fringe benefit
Ensure timely, consistent, and effective delivery of information and assignment between and managers and department
Excellent judgement and respect for confidentiality of information.
Ability to meet deadlines and prioritize workload and to produce the required amount of work to meet the needs
Ability to accept change and adapt to a variety of assignments.
Reception Duty coverage on rotation basis
Attend Monthly Admin meeting and minutes taking on rotation basis
Other ad hoc duties as assigned.

Requirements

GCE "O" Levels and above
At least 5 years' relevant experience in administrative field
Experienced in Minutes Writing, Tavel Arrangement
Willing to cover reception duty on ad-hoc basis
Proficient in Microsoft tools - Outlook, Word, PPT, Excel
Experience in Concur, Shopping Carts, Meal arrangements
Customer-focused
Good Planning Skills
Meticulous
Independent
Good communication skills

Lucero Mary Grace Servino EA License No.: 02C3423 Personnel Registration No.:R22108290

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Location	Singapore
Job reference	BBBH128199_1684919803
Salary	Negotiable

Consultant name	Lucero Mary Grace Servino
Consultant email	grace.lucero@experis.com.sg
Consultant contact no.
EA License No.	02C3423
Consultant Registration No.	R22108290

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